Scope of these conditions of purchase for the supplier
These general terms and conditions of purchase apply to all our “purchases”, whether raw materials, parts, services or supplies of any kind purchased by our company.
They are communicated to the supplier when we place the order. Fulfilment of our order by the supplier therefore implies automatic and unconditional acceptance of these general terms and conditions of purchase and waiver by the supplier of its general terms and conditions of sale. In particular, the present terms and conditions of purchase may not be modified by contrary provisions in the supplier’s terms and conditions of sale; any clause to the contrary which may exist in the supplier’s terms and conditions of sale shall be automatically deemed unenforceable.
They may be supplemented by special conditions resulting from contractual documents exchanged between the parties.
The supplier must also take into account our enclosed requirements file.
Control
All purchases made by our company are subject to a prior order which, in order to be valid, must be made on our printed matter.
The supplier’s order confirmation must reach us within five days. Failure to modify our order within this period implies tacit acceptance of the initial order under the conditions set out therein.
The supplier is liable for any additional costs arising from failure to comply with the instructions or specifications of the original order.
Quantity
We accept a maximum excess of 5% on quantities ordered. Any excess exceeding the above percentage will be returned to the supplier, with shipping costs borne exclusively by the supplier.
Price
Prices are expressed in the currency of the country of origin.
No reservation or price modification may be made after the initial order, unless expressly accepted by our Company.
All costs of transport, insurance, customs duties and, more generally, all costs, taxes and duties incurred or due until final acceptance of the purchases on our premises, shall be borne exclusively by the supplier, unless otherwise expressly agreed in advance by our company.
Delivery times
Unless otherwise expressly agreed by our company, the delivery date indicated on the order is binding and constitutes an essential element of the order. It is therefore the supplier’s responsibility to comply strictly with the delivery date, and to ensure that the same applies to any subcontracted work. In particular, when the delay concerns an urgent order, failure to meet the delivery deadline will result in cancellation of the order without the need for prior formal notice.
If the delivery date cannot be met, the supplier (or his subcontractor if applicable) must notify the purchaser in order to try to agree a new date. Delayed delivery may only occur after express acceptance by our Company. In any event, the supplier shall bear the costs and expenses associated with the delay in delivery.
If circumstances do not allow us to accept a new delivery date, the supplier undertakes to implement the necessary action plans in the event of delivery performance not complying with the objectives set, i.e. 95% of deliveries complying with date and quantity.
Flexibility inherent to our business and our customers: variations in demand from our customers may lead us to increase or decrease certain quantities, which may have an impact on delivery times, and may require a reduction in the initial lead time. The supplier must be able to adapt to these variations as far as possible, including in the case of subcontracting. If this is not possible on a case-by-case basis, the risks of delay must be communicated.
Order shipment
All deliveries must be accompanied by a detailed packing slip, stating our order numbers, quantities and specifications of the goods shipped.
Quality and compliance
The supplier is responsible for the quality of the products delivered and implements a quality control and management system adapted to the criteria defined in the technical documents.
The products delivered must conform to the specifications, drawings and all documents defining the product ordered which have been made available to the supplier and, for characteristics not specified, to the standard parts which have been accepted. No technical modification, even of a minor nature, may be made without the prior and express agreement of our company.
In particular, the supplier must notify us of any transfer of production, or the use of new tooling or a new process.
Subcontracting
The supplier may not subcontract its obligations without the prior written consent of our company. In the event of authorized subcontracting, the supplier shall remain solely responsible to our company for the proper execution and completion of our entire order. The supplier shall ensure that its subcontractor adheres to our general purchasing conditions.
Packaging / Labeling
The supplier must use packaging that respects the product and is consistent with the size of the parts. Deterioration of purchases due to unsuitable, poorly maintained or cleaned packaging will be charged to the supplier. The supplier may be held liable if, during transport and storage operations, the deterioration of the goods is caused by packaging, protection and cushioning that are not appropriate to the nature of the goods, the mode of transport or the storage conditions, it being understood that if special conditions are necessary, the supplier must specify them.
The packaging(s) used must be labelled with at least the following information: customer reference, quantity per packaging unit, packaging date and supplier’s name.
For parts coming from our sites, on which subcontracting operations are to be carried out: the parts must be returned to us in the container supplied with the shipment. This container is identified by a traceability label. It is imperative that this label is left in good condition and returned with the container after the parts have been processed.
Transport / Transfer of risk and ownership
The assumption of transport costs and the applicable INCOTERM are defined when the contract is concluded. The supplier undertakes to comply with the INCOTERM defined in the contract.
If no specific mention is made, the default Incoterm is “FCA”, characterized as follows: the supplier hands over the goods to the designated carrier. The transfer of risk takes place at this point. Any export formalities and charges, as well as any related duties and taxes, are the responsibility of the supplier. The buyer assumes responsibility for transport to the place of business, carries out import formalities and pays all related duties and taxes.
Our company shall acquire ownership of the goods covered by the order as soon as they are individualized by the supplier, and the supplier undertakes on all occasions to assert and protect our company’s rights to these purchases.
Unless a special condition is expressly accepted by our company, no reservation of title can be recognized in favor of the supplier.
Product acceptance / Non-conformity
Goods are inspected and accepted in our factories after delivery.
Physical acceptance of delivery does not constitute a declaration of conformity of the products delivered.
Actual verification of product conformity will take place within 3 months of delivery, and our company undertakes to report any non-conformities to the supplier within this period.
Non-conforming or defective products will be returned carriage forward to the supplier, who will be liable for the amount due.
Our company has the right to request the replacement of non-conforming or defective products, subject to invoicing under the same conditions as for the replaced parts. In the event of rejects during machining, reworking or sorting above a certain percentage depending on the nature of the part, our company has the right to invoice the supplier for a share of the machining, reworking or sorting costs.
Product warranty and liability
The supplier guarantees our company, notwithstanding any clause to the contrary, in particular in application of articles 1147 and 1641 et seq. of the French Civil Code, against all apparent or hidden defects, all defects in its products resulting in particular from a defect in design, material, conformity or workmanship or consisting of malfunction. Including those whose manufacture he may have entrusted in whole or in part to a third party.
The supplier will do its utmost to inform us without delay of any actual or suspected manufacturing defects of which it may become aware, so as to limit any harmful consequences.
The assistance that our Company may provide to the supplier in making purchases and any audits that our Company reserves the right to carry out shall not exonerate the supplier from liability, which shall remain with the supplier even after approval and acceptance by our Company.
In addition, the supplier grants our company a warranty covering the reimbursement or replacement, free of charge, of defective purchases, as well as all costs of any kind incurred as a result of the defect. The supply or part of the supply repaired or replaced will be guaranteed under the same conditions.
It also undertakes to indemnify us against any action brought against our company as a result of its products, and is liable for any direct or indirect consequences it may suffer as a result of personal injury, material or immaterial damage caused to our company or to third parties by its products.
European Directive
The supplier guarantees that its products comply with the operating and safety standards in force in the European Union, and undertakes in particular to comply with European Directive 2002/95/EC.
Insurance
The supplier undertakes to take out a professional liability insurance policy and a post-delivery product liability insurance policy with an insurance company known to be solvent, guaranteeing it for a sufficient amount against the financial consequences of the civil liability it may incur in the event of bodily injury, material and immaterial damage, consecutive or otherwise, caused to our company or to third parties as a result of its products. This insurance must take into account recall campaigns undertaken by our company.
It does not constitute a limitation of supplier liability.
Industrial property and confidentiality
The supplier is bound to respect and preserve the confidentiality of the information provided to it. It undertakes to take all measures to prevent the disclosure of information received for the execution of an order. Drawings, documents, plans, models and samples communicated to the supplier or of which the supplier has knowledge are and remain our exclusive property.
No part may be manufactured by the supplier for a third party on the basis of our drawings, tools or models without our prior written consent. Similarly, tooling may not be transferred, transformed or destroyed without our written authorization.
The supplier assumes custody and risk of the tools made available and is personally responsible for any theft or damage they may cause or suffer as a result of their custody or use throughout the period they are made available. The supplier thus undertakes to insure our tools at his own expense for their real value, in particular against the risks of fire, lightning, explosion, destruction and any other damage.
The supplier indemnifies our company against the consequences of any third-party industrial or intellectual property claims in respect of the purchases delivered, as well as against the damaging consequences of such third-party claims, including any damages that may be claimed from us by our customers as a result of the total or partial non-performance of our obligations.
Our Company shall be the owner of the intellectual and industrial property rights as well as the know-how generated by the supplier or its subcontractors in the execution of an order relating to elements specific to our Company (in particular parts, tooling or specific equipment). Elements specific to our company are defined as any fully realized product or the specific adaptation of a pre-existing product to the needs of our company, in accordance with a specification provided by our company.
Invoice and payment
The supplier’s invoices must be drawn up in French and sent in duplicate to our company. In particular, each invoice must mention: the order number, the delivery note numbers and dates, the purchases invoiced with their reference, the unit prices excluding taxes, the brand of the packages, the shipping method and any other information required by regulations.
Invoices must be sent by the 5th of the following month, failing which we cannot guarantee timely payment.
The supplier may only claim payment of an invoice or a down-payment (which must be invoiced separately) when all contractual obligations corresponding to the claim have been fulfilled and justified. If this is not the case, we reserve the right to withhold payment until full performance.
Our company reserves the right to offset its debts against any sums owed to it by the supplier on any grounds whatsoever. Payment does not imply agreement on the products delivered or on the amount invoiced, and does not in any way imply waiver of subsequent recourse.
Order cancellation or termination
Any breach of these general terms and conditions of purchase, in particular in the event of repeated late deliveries or repeated defects in the quality of the products, may, upon simple notification by our company, lead to the cancellation or termination of the order, without prejudice to our right to claim damages.
Disputes – Applicable law and jurisdiction
The parties shall endeavor to settle amicably all disputes relating to the interpretation or execution of orders, subject to French law.
Should they fail to do so, it is expressly agreed that any legal action will fall within the exclusive jurisdiction of the competent court attached to the domicile of our company, even in the event of an incidental claim or guarantee or in the event of multiple defendants.
Safety Protocol
Who to see, what to do, safety, opening hours, help
To facilitate your search when you arrive at the SEGEPO site, the receiving doors are marked from “A” to “E”. Oil reception is at door “A”.
For the sake of the environment, please leave your engine off as much as possible.
You must wear safety shoes.
You’ll drive into the parking lot at a walking pace, and receptionists will guide you backwards to the unloading area. Never back up alone, as you could bump into a Segepo employee.
Delivery times are:
- for Segepo -Saint-Lager from Monday to Thursday, from 7:00 to 11:30 and from 13:00 to 16:30 and on Friday from 7:00 to 11:30.
- for Sindra – Châtillon s/Chalaronne: Monday to Thursday 8:00 to 12:00 and 13:00 to 16:00 and Friday 8:00 to 12:00 and 13:00 to 15:00
- for Ademis – Grenoble: Monday to Thursday 8:00 to 12:00 and 13:00 to 16:00 and Friday 8:00 to 12:00 and 13:00 to 15:00
1 / Safety protocol for oil receptions
Before starting the transfer, ask the receivers to set up the pollution prevention cart.
As we’re not equipped to pump into the truck, you’ll have to push the oil into your tank yourself. Before emptying, make sure there’s enough room by checking the new/used oil levels in the tank.
Keep unloading area and oil tanks clean,
and under no circumstances should there be any oil on the floor.
Please take precautions before starting the transfer.
2 / Safety protocol for product drum receptions.
Unloading is carried out using self-propelled forklifts, and only persons authorized by Segepo will use the forklifts.
No-one from outside Segepo is authorized to drive the self-propelled forklift trucks.
Our forklifts have a maximum lifting capacity of 1100Kg. You must therefore neither deliver nor load a load exceeding 1100Kg, taking care to respect the load’s center of gravity.
Keep the unloading area clean and the floor free of dirt.
Please take precautions before unloading.
3 / Safety protocol for incoming raw materials.
Unloading is carried out using an overhead crane, and only persons authorized by Segepo will use the crane.
No one from outside Segepo is authorized to drive the overhead crane.
Boots must be unloaded using slings in good condition, with a capacity greater than the load to be unloaded. Under no circumstances may slings be used that bear the words “Do not reuse” (written in French or a foreign language). We can supply you with slings that have been inspected on a monthly basis.
The overhead crane’s maximum capacity is 2000Kg, so never deliver or lift loads exceeding 2000Kg.
Keep the unloading area clean!
4 / Safety protocol for shipping and receiving pallets/packages
Unloading is carried out using self-propelled forklifts, and only persons authorized by Segepo will use the forklifts.
No-one from outside Segepo is authorized to drive the self-propelled forklift trucks.
Pallets are unloaded using a forklift truck. The forklift has a maximum lifting capacity of 1000kg. Never deliver or unload loads exceeding 1000Kg, taking care to respect the load’s center of gravity.
SIte de Sindra/Châtillon s/Chalaronne:
- The forklift’s lifting capacity is 3000 Kg.
- The crane’s lifting capacity is 1600kg.
Keep the unloading area clean!
5/ Safety protocol for loading and unloading skips
Dumpsters are loaded and unloaded by the authorized truck driver, in the presence of a Segepo receptionist.
During this operation, the driver must ensure that no-one is in the unloading or loading area.
When unloading, the bucket must not be stored on a slope.
Once the full skip has been loaded, the empty skip must be returned to its designated position.
No decanting is allowed when the skip is not in its intended location.
Unhitching and opening trailer doors must be carried out by the driver with the vehicle stationary and the engine stopped.
You must wear safety shoes.
Keep the unloading area clean and the floor free of dirt.
Please take precautions before unloading.
Last update: February 3, 2021
Please also refer to our Ethics and CSR Charter
